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Power BI Pro vs Power BI Free

Power BI offers both a free and a paid version of its software. The Power BI Free version includes many of the basic features of the tool, such as data connectivity, data modeling, and basic visualizations. It is suitable for individuals and small organizations that need to create and share simple dashboards and reports. The main limitation of Power BI Free is that it's not possible to use the Power BI sharing or collaborating features and publish content to other users' workspaces.


Power BI Pro, on the other hand, is a paid version of the software that includes additional features and functionality. Some of the key differences between Power BI Free and Power BI Pro are:

  • Sharing and collaboration features: Power BI Pro enables its users to share datasets. reports and dashboards within the organization. This is a key aspect as you can distribute your analysis and insights to other stakeholders. 
  • Data governance: Power BI Pro includes features such as data classification, data lineage, and data governance policies that help organizations manage and secure their data.
  • Premium connectors: Power BI Pro includes access to a number of premium data connectors that are not available in Power BI Free. These connectors allow users to connect to data sources such as SAP, Google Analytics, and Salesforce.
  • Increased data refresh and storage limits: Power BI Free has limits on the frequency of data refresh and the amount of data that can be stored in the service. Power BI Pro increases these limits, allowing users to refresh data more frequently and store more data in the service.
  • Advanced visualization and analysis: Power BI Pro includes additional visualization types and advanced analytics features, such as hierarchical drill-down and predictive analytics.


Power BI Pro is suitable for organizations that want to distribute insights and need more advanced data governance, connectivity, and analysis capabilities. It is often used by larger organizations or by individuals who need to use Power BI for professional purposes.

If you are considering using Power BI for your organization, it is important to carefully evaluate your needs and choose the version that is most appropriate for you. Both Power BI Free and Power BI Pro have their respective strengths and can be useful in different situations.

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